SpiderFolioFiles and folders
- Library organized by spaces
- Notion-style pages
- Import your existing folders
Open source · Internal documentation for small businesses
Your company's documentation, finally in order.
Pages, files and controlled documents with permissions anyone can understand, on your own server. Replace the mess of shared folders with one place where everyone sees exactly what they should.
git clone https://github.com/spiderjad/SpiderFolio.git && cd SpiderFolio/deploy && cp .env.example .envFree and open source (AGPLv3). Installs with Docker in an afternoon.
Features
Everything your documentation needs
Permissions by department
- Access by department and role
- Every access explains why it exists
- When someone changes teams, their access follows
Controlled documents
- Code, version and approval
- A single current version
- Read confirmation per version
Audit log
- Exportable log
- Controlled PDF
- Read and access reports
AI assistant
- Answers only from current content
- Respects each person's permissions
- Always cites the source
Administration
- Members, roles and departments
- Two-step verification
- Optional limits set by your company
How it works
What matters, at a glance
A controlled document, from start to finish
Every version goes through review and approval. Only one is current; publishing a new one makes the previous one obsolete and archives it.
Department permissions that explain themselves
Access goes to departments and roles. When someone changes teams, their access moves with them, and every folder says who gets in and why.
A QR code at the workstation, always the current version
Stick the code next to the machine: scanning it opens the current version of the procedure, even if a new one was published yesterday.
Bian answers with what's current and cites the source
The assistant only uses the current documents each person can see, and always says where the answer came from.
Built for the shop floor
The current version, right at the workstation
QR codes
A QR code at the workstation that always opens the current version of the procedure.
Expiry dates
Reminders before a document expires, so nothing goes out of date.
Tablets with a PIN
Operators sign in with a username and PIN on a shared tablet and confirm they read what applies to them.
Why
Shared folders vs. SpiderFolio
Shared folders
- Nobody knows who can see what, or why.
- Five versions of the same procedure live side by side.
- When someone changes teams, permissions have to be fixed one by one.
- Audit evidence has to be gathered by hand.
SpiderFolio
- Every document shows who has access and why.
- A single current version; earlier ones are archived.
- Access follows department and role, and updates itself.
- Reads, approvals and access are kept as exportable evidence.
Open source
Truly yours: your server, your data, your code
AGPLv3 license
The code is open: you can read it, audit it, change it and install it wherever you want. If you offer a modified version as a service, you share your changes.
On your server
Documents, the database and backups stay on your infrastructure. Files on local disk or in the S3 storage you choose.
No per-user limits
No plans and no per-person pricing. Invite the whole shop floor: limits, if you want any, are set by you.
AI with your own key
Bian, the assistant, uses your Anthropic API key. You set the monthly total and the per-person limits.
Plugins
SpiderFolio is complete without plugins. Commercial plugins add features for companies that need them, are installed on your server and are enabled with a license that is verified offline.
Pricing
Free forever, with extras when you need them
The core is open source and complete. You only pay for what adds to it: plugins, the Enterprise bundle or help getting started.
Launch prices. Spain: euros excl. VAT. Latin America: US dollars (USD).
Community
Free
AGPLv3 · forever
- The whole core: files, pages, permissions, controlled documents, readings, QR codes and audit
- Bian with your own Anthropic key
- No per-user limits
- Self-hosted with Docker
- Community support on GitHub
Plugins
Launch price
from €290one-time
Spain, excl. VAT · Latin America: from $190 USD
per plugin and per installation; one-time or yearly depending on the plugin
- Pick only the ones you need
- License verified offline
- Updates while the license lasts
- Email support for the plugin
Enterprise
Launch price
€1,690per year
Spain, excl. VAT · Latin America: $1,090 USD
every plugin, per installation
- Every plugin, current and future
- Priority support
- A single license for the whole installation
- Custom terms for several companies
Services
If you would rather not do it alone, we can help.
- Installation on your serverContact us
from €690one-time
Spain, excl. VAT · Latin America: from $450 USD
- Annual supportContact us
from €1,200per year
Spain, excl. VAT · Latin America: from $790 USD
- Consulting or trainingContact us
€490per day
Spain, excl. VAT · Latin America: $320 USD
- SAP or Business Central connectorContact us
from €4,900one-time
Spain, excl. VAT · Latin America: from $3,200 USD
Frequently asked questions
How much does it cost?
SpiderFolio is free and open source (AGPLv3), with no per-user limits. You only pay for your server and, if you use Bian, the requests on your own Anthropic account. Some business features are optional commercial plugins, from €290 excl. VAT in Spain or $190 USD in Latin America (launch price).
What do I need to install it?
A Linux server with Docker, an email (SMTP) server and, to sign in from any device, a domain. The Install guide walks you through it step by step.
Who can see each document?
Access is given to departments and roles, not person by person. On every folder, file and page you can see who has access and why, for example “Quality department · inherited from /Procedures”.
What is a controlled document?
A document with a code, a version and an approval, with a single current version. Earlier versions are archived and every read is confirmed per version.
Where is my data stored?
On your server: the database, the files (on disk or in the S3 storage you choose) and the backups. Nothing goes through our servers.
Get your documentation in order this week
Install it on your server, create your company and start inviting your team.